Architect/Engineering (A/E) Services for Dani’s Place

A New Adult, Residential Mental Health Rehabilitation Center for NW Ohio

The Mental Health & Recovery Services Board (MHRSB) of Lucas County seeks to engage a firm for architectural and engineering (A/E) services for a new 16-bed residential behavioral health project in Toledo, Ohio. The project will be a new build, estimated at 20,000 to 30,000 square feet of residential space with single rooms, shared baths, community rooms, therapeutic rooms, a teaching kitchen, dining area, recreational space, offices, and storage.

Submitting Questions:

All questions should be submitted to John Durda with Hplex via email (john@hplex.com) by September 2, 2022, at 5 p.m. ET. Responses will be posted on MHRSB’s website. It is the responsibility of the applicant to check the MHRSB website for updates. *You may not directly contact other MHRSB Staff members with questions regarding this RFP. Contacting other Staff directly with questions could result in the disqualification of a proposal.

Notification of Awards:

Notification of the awards will be made by September 30, 2022, with an expectation that work will begin in October 2022.

Proposals Due:

Proposals are to be delivered no later than 5:00 p.m. ET on September 15, 2022.

Click HERE TO VIEW RFP

Click HERE to VIEW Addendum #1 – Responses to Questions Received from Bidders

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Strategic Planning RFP

MHRSB’s Trustees are looking for a consultant to facilitate a strategic planning process during November 2022 involving its Trustees, Staff, and stakeholders. The desired consultant will utilize creative and engaging strategies for gathering, analyzing, and incorporating a diverse body of feedback from MHRSB Trustees, its Staff, and its stakeholders that support the overarching strategic vision.

Submitting Questions:

All questions should be submitted to sspinelli@lcmhrsb.oh.gov by September 1, 2022. Responses are posted below and with the RFP file. It is the responsibility of the applicant to check the MHRSB website for updates. *You may not directly contact other MHRSB Staff members with questions regarding this RFP. Contacting other Staff directly with questions could result in disqualification of a proposal.

Notification of Awards:

Notification of the awards will be made during the week of October 17, 2022, with an expectation that initial planning with the MHRSB staff lead will begin no later than October 24, 2022.

Proposals Due:

Proposals are to be delivered no later than 5:00 p.m. ET on September 23, 2022.

Click HERE TO VIEW RFP

Q&A Added 8/24/2022

• Question: We noted in the RFP, “The Board decided to focus on anti-racism and COVID-19 relief’. What is the rationale for this shift of focus? What actions were taken and what were the results? How do you plan to address these issues in the future?
  • Answer: The requested information is not required to complete the proposal. Data collection can begin after the contract has been awarded.
• Question: We also noted that you mentioned, “The next plan should establish the overarching strategic vision for the next three years, as well as establish strategic priorities for this timeframe.” What strategic/structural/other changes do you already anticipate in the next 3 years?
  • Answer: The requested information is not required to complete the proposal. Data collection can begin after the contract has been awarded.
• Question: Do you have an incumbent who provides similar services to those described in the RFP? If yes, what advantage, if any, would such a vendor have in competing for the current project? What was most and least useful about the experiences?
  • Answer: The requested information is not required to complete the proposal.
• Question: What is your budget or budget range or how much have you spent on similar work in the past?
  • Answer: The requested information is not required to complete the proposal.
• Question: What is your estimate of the number of individuals who would be on the MHRS project team? What are their names and titles?
  • Answer: The project team has not been fully developed as of this date. Names and titles are not necessary to complete the proposal.
• Question: What is your preferred modality for meetings (in-person, virtual)? Will all meetings be conducted using the same modality?
  • Answer: The bidder should propose a meeting methodology necessary to develop a quality product.
• Question: If there is a face-to-face facilitator, can there also be a virtual facilitator?
  • Answer: The bidder should propose a meeting methodology necessary to develop a quality product.
• Question: Why are you choosing to outsource this project rather than staffing it internally?
  • Answer: The requested information is not required to complete the proposal.
• Question: Will answers to questions from all potential vendors be shared among all of us?
  • Answer: Yes, all answers will be posted to the MHRSB website as described in the RFP document.
• Question: Will we be able to learn who the other bidders are?
  • Answer: This information will be publicly available upon request after the contract has been awarded.
• Question: In our proposal, may we include references and hyperlinks to electronic resources, e.g, to web pages?
  • Answer: The proposal has a defined page limit. Information not contained in the bidder’s submission will not be considered during the scoring process.
• Question: The RPF references conducting the strategic planning process “during November 2022”. Does this mean that all activities are to be conducted in November, or is the expectation that the process gets underway in that month but would continue for a period of time beyond that (and if so, when would be the deadline for the completion and delivery of the final plan?)
  • Answer: Data collection can begin upon award of the contract and continue through November. The MHRSB Staff approved finalized Plan should be completed by the end of December.
• Question: Does the MHRSB have any preferences or expectations regarding whether convenings and meetings during the process are in person, remote (via zoom, for instance), or hybrid? –
  • Answer: The bidder should propose a meeting methodology to develop a quality product.

Q&A Added 8/30/2022

• Question: Is the vendor to present the final report and/or summarize in a slide deck for the Board’s use?
  • Answer: The expectation is that the selected vendor will present the Strategic Plan to the MHRSB Board in January 2023, using some form of digital presentation media.
• Question: The RFP mentions a limit of 15 pages excluding attachments on page 4, but the submission checklist on page 7 limits the written proposal to 10 pages. Can you confirm which limit is correct?
  • Answer: The 15 page limit is the one to use.
• Question: What is your expected timing for a draft and final report? Are there specifically scheduled Board meetings that need to be factored into milestones?
  • Answer: The expectation is that the selected vendor will provide a final draft to Board staff by Mid December and present the final Strategic Plan to the MHRSB Board in Early January 2023

Q&A Added 8/30/2022

• • • Question: Is the vendor to present the final report and/or summarize in a slide deck for the Board’s use?
      • Answer: The expectation is that the selected vendor will present the Strategic Plan to the MHRSB Board in January 2023, using some form of digital presentation media.
    • Question: The RFP mentions a limit of 15 pages excluding attachments on page 4, but the submission checklist on page 7 limits the written proposal to 10 pages. Can you confirm which limit is correct?
      • Answer: The 15 page limit is the one to use.
    • Question: What is your expected timing for a draft and final report? Are there specifically scheduled Board meetings that need to be factored into milestones?
      • Answer: The expectation is that the selected vendor will provide a final draft to Board staff by Mid December and present the final Strategic Plan to the MHRSB Board in Early January 2023.

Q&A Added 9/7/2022

• Question: Given the limited timeframe, to what degree do you hope to engage consumers and their families?
  • Answer: While the timeframe is compressed, we want to have as much consumer and family engagement as possible.
• Question: Do you foresee the selected consultant using the data gathered during the creation of the ISP in the new plan? If so, does this data need to be revalidated?
  • Answer: The Interim Strategic Plan (ISP) document which calls out the Four (4) Pillars should be used as a baseline for the new plan, without requiring revisiting the specific data collected for it.

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Community Mini-Grant

Mini-Grant Funding Opportunity OPEN NOW!!

Click HERE to Apply now!

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9th Annual Recognition Awards